A booking and operations platform for a Jeep and UTV rental company in Aruba. Public reservations, seasonal pricing, online and counter payments, signed rental agreements, and the back office the staff run the day from.
Aventurova rents Jeeps, UTVs and cars to visitors arriving by plane and cruise ship. The public side had to quote a real price for real dates on vehicles that were genuinely free, and the counter side had to survive a busy morning: hand a vehicle over, take payment however the guest wants to pay, print an agreement, and know at a glance what is going out and coming back today.
Rental pricing is not a price list. The rate depends on the season, on how long the guest stays, and on the vehicle — and the same booking can be paid online, on a card at the desk, or in cash, each of which moves the balance differently. Getting any of that wrong is not a cosmetic bug; it is money. The system also had to be usable by staff who were not hired to operate software.
We built one pricing engine and made every surface ask it — the public booking flow, the staff booking form, the quote a guest is emailed. Prices are never duplicated in code or copy, so a rate change lands everywhere at once. Around it we built the parts a rental counter actually needs: a six-step booking flow, payment handling for online and desk transactions, generated rental agreements the guest signs, a day board for pickups and returns, and reporting the owner reads to see where the money came from.
UTVs rent by the hour, only in daylight, and return to one office. Those rules had to be modeled before the booking flow could be honest about them.
Six steps from dates to payment, showing which machines are free and when the busy ones come back.
The counter and the back office: fleet, contracts, scheduling and financial reporting, kept in step with the sister platform.
Stripe live on real money on 10 September under a US LLC; payment links staff can send.
Refunds to card, the AI assistant quoting exact totals, the WhatsApp icon, cancellation and payment-link hardening.
Ongoing work against the live business: card refunds switching on after a Stripe test.
UTVs rent in four- and eight-hour packages, only between 8:00am and 5:00pm, and only return to one office. Those are not display copy — the availability calculation, the booking-rules panel and the vehicle card all read the same constraints, so the flow never offers a slot the business cannot honor.
When a vehicle is out, an empty card teaches the guest nothing and loses the booking. Each unavailable machine shows the moment it comes back, computed from the reservation it is actually sitting inside, so a visitor can move to the afternoon instead of leaving.
This runs alongside a sister platform for a car-rental business. They are separate products with genuinely different rules — protections are taxed here and exempt there — but the money invariants, date handling and reporting buckets are kept deliberately identical, so a fix found in one is applied to both rather than the two drifting apart.
Hotels and tour desks list Aventurova on their own sites and used to copy prices by hand, which drifted. A public price feed now serves the same numbers the booking page computes, so a partner page reads live prices and never shows one the booking would not honor.
The guest assistant gets totals only from a tool that calls the same pricing engine as checkout, and a guard rejects any money figure that did not come from that tool. Quoted totals match checkout to the cent, in English and Spanish.
Guests extend on the day, at the counter. An extension re-prices the new window through the same engine and records what was added, so it appears in financial reporting as extension revenue rather than as an unexplained change to the original total.
Aventurova takes reservations online and runs the counter from the same system, with one source of truth for what a vehicle costs. The platform is live and in daily use.
“The team was always available, no matter the time. Guljar and his talented team developed three professional booking software systems and designed and developed more than four outstanding websites.”
Thirty minutes on what you are building, then a written, fixed price. You talk to the people who built this one.
Or write to hello@neodimensional.com
